Related: Privacy · Terms · Your Data Rights · Data Retention
Privacy Policy
This policy explains how UK Trade Hires collects, uses, stores and protects personal data under UK GDPR and the Data Protection Act 2018.
1) Who we are (data controller)
UK Trade Hires is the data controller for the personal data described in this policy.
Contact: recruitment@uktradehires.com
Registered name: UK Trade Hires [add legal entity name if different]
Registered address: [add registered address]
Company number: [add company number]
2) What data we collect
Depending on whether you are a tradesperson/candidate or an employer, we may collect:
- Identity and contact details (name, email address, phone number)
- Recruitment information (trade/skills, work history, qualifications, availability)
- CVs and supporting documents you upload or send to us
- Employer/company information (company name, contact person, role requirements, billing details)
- Communications (emails and messages you send to us)
- Technical information necessary to operate the site securely (for example, server logs and security events)
3) Why we use your data (purposes)
- To provide recruitment and introduction services (matching candidates to roles)
- To communicate with you about roles, availability, introductions and service enquiries
- To manage our relationship with employers and candidates, including record‑keeping
- To protect the security and integrity of our systems and prevent misuse
- To comply with legal obligations (where applicable)
4) Lawful bases (UK GDPR)
We rely on one or more of the following lawful bases depending on the activity:
- Contract – where processing is necessary to provide our services or take steps at your request.
- Legitimate interests – for operating and improving our recruitment service, and for necessary business administration, provided those interests are not overridden by your rights.
- Consent – where we ask you to opt in to something specific (you can withdraw consent at any time).
- Legal obligation – where we must process data to comply with the law.
5) Who we share data with
We may share personal data with:
- Relevant employers or candidates where it is necessary for recruitment introductions
- Suppliers who help us run the service (for example hosting, email delivery, IT support) acting as processors
- Professional advisers where needed (for example legal or accounting)
We do not sell personal data.
6) International transfers
We aim to keep data processing in the UK. If we use providers that transfer data outside the UK, we will ensure appropriate safeguards are in place (for example, UK International Data Transfer Agreement or other approved mechanisms).
7) How long we keep data
We keep personal data only as long as necessary for the purposes above. Our standard retention periods are set out in our Data Retention Policy. You can request deletion where applicable.
8) Your rights
You have rights under UK GDPR, including the right to request access, correction, deletion, restriction, objection and (in some cases) portability. See Your Data Rights for how to make a request.
9) Complaints
If you are unhappy with how we handle your data, you can contact us first. You also have the right to complain to the UK Information Commissioner’s Office (ICO).
10) Changes to this policy
We may update this policy from time to time. The latest version will be published on this page.
Last updated: 2026-01-19
